Collabware Launches Collabspace Cloud Archive, Search and Export Solution

Expansive Multi-Platform Search and Discovery Tool now available for Microsoft Office 365.

Vancouver, B.C. – Collabware, a leading provider of records management software, today announced the global release of Collabspace, a cloud archive, search and export solution offering advanced multi-platform search and discovery capability.

“Our customers asked for a cloud solution to help manage all their information often stored across multiple systems and places,” says Graham Sibley, CEO of Collabware. “We’re happy to relieve their frustration with a singular cloud service that solves the IT burden of a simple and secure archive with deep and precise search.”

Adding to Collabware’s suite of automated content lifecycle management products, Collabspace was developed to tackle the increased international need for organizations to comply with legal and regulatory standards when retaining, recalling and/or disposing of documentation, especially concerning content containing personal information of citizens. Records managers will see immediate results from the powerful driver that can accurately and completely search through their content libraries and pull the files they need from various applications into one results view.

The roadmap for Collabspace will deliver additional connectors to other applications, advanced machine learning and end-to-end electronic and physical records management.

“The cloud is empowering business and IT leaders to drive significant transformation in how they run and manage their business,” said Rob Howard, Director, Microsoft Office Ecosystem at Microsoft Corp. “By integrating with Microsoft Office 365, Collabware can provide its customers with a powerful content management and collaboration experience that fits how they work.”

Archive for Office 365

Collabspace provides a secure archive that can store inactive documents and free up primary storage locations while keeping content fully available and searchable. In the event of a ransomware attack or data breach of local storage, Collabspace recovery is virtually instant. Productivity can be maintained with little to no downtime, backed by security features including:

  • WORM (Write Once Read Many) standard to ensure files are not modified or tampered with
  • Multi-jurisdictional coverage to achieve data residency and sovereignty compliance
  • Full audit tracking across all content
  • Secure permission-based access, encryption, immutable activity logs and more. 

 Search Capability

Collabspace offers some of the most expansive search capabilities available today, available in both English and French, that finds relevant content across multiple platforms including Microsoft SharePoint, Microsoft Exchange Online, Microsoft OneDrive and more.

In cases, such as processing Freedom of Information (FOI) or General Data Protection Regulation (GDPR) requests, Collabspace users can rely on its powerful search tool to find what they’re looking for, including:

  • Optical Character Recognition (OCR) to track text in files such as images and PDFs
  • Automatic transcription of audio and video files
  • Advanced filters to isolate specific results. 

Export Functionality

Search and compile documents anytime, from any device into one results view. Collabspace will automatically detect duplicates and users can easily export files individually or in bulk.  All selected content, including all versions and metadata can be downloaded to the exporter’s desktop for redaction processing before distribution.

Pricing and Availability

Collabspace offers an easy sign in process by using your Office 365 account. Pricing starts from $8 per user, per month and is billed annually (with volume discounts available). Visit www.collabspace.com for a downloadable brochure and more information.

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About Collabware

Collabware provides intelligent information management and team collaboration software designed to make teams more productive, protect high-value information, and help organizations rapidly locate the information they need to make better decisions. With offices in Canada, USA and the UK, our software has been internationally deployed by companies in regulated industries, including finance & insurance; mining & natural resources; government; healthcare & pharmaceutical; manufacturing, utilities & transportation; and entertainment & education. For more information, visit www.collabware.com.

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